POLICY AND PROCEDURES
HANDBOOK
REVISED November, 2003
TABLE OF
CONTENTS
·
Canadian Hockey Association
objectives..........................................................
·
Philosophy
.............................................................................................................
·
Section 1: Regulations
.....................................................................................
·
Alteration of Policy and Procedure
Manual......................................
·
Inspection of books and records of the Society by members.........
·
Section 2: Registration.....................................................................................
·
Section 3: Mutual Aid.........................................................................................
·
Mutual Aid
Claims...............................................................................
·
CHA
Carding.......................................................................................
·
Section 4: Code of Conducts........................................................................
·
Athletes Code of
Conduct................................................................
·
Coaches Code of
Conduct..............................................................
·
Parent Code of
Conduct...................................................................
·
Volunteer Code of
Conduct..............................................................
·
Officiating Code of
Conduct.............................................................
·
Section 5: Duties and Responsibilities......................................................
·
AVMHA..............................................................................................
·
Players
...............................................................................................
·
1st
Vice President (in charge of
Rep).............................................
·
3rd
Vice President (in charge of
House).........................................
·
Coach Coordinator
..........................................................................
·
Registrar
............................................................................................
·
Equipment Coordinator
...................................................................
·
Referee in
Chief................................................................................
·
Risk
Manager....................................................................................
·
Ice
Scheduler.....................................................................................
·
Female Hockey
Coordinator............................................................
·
Public Relations
Coordinator...........................................................
·
Bingo
Coordinator.............................................................................
·
Special Events
Coordinator.............................................................
·
Parents...............................................................................................
·
Team
Parent......................................................................................
·
Section 6: House Division Managers..........................................................
·
Section 7: Rep Team Managers...................................................................
·
Section 8: House Team Coaches................................................................
·
Section 9: Rep Teams Coaches...................................................................
·
Section 10: Discipline
....................................................................................
·
Discipline
Committee.......................................................................
·
Discipline
Procedure........................................................................
·
Recommended Discipline
Guide....................................................
·
Appeal
Procedure.............................................................................
·
Complaint
Procedure........................................................................
·
Section 11: Officiating
....................................................................................
·
Referee and
Linesmen.....................................................................
·
Section 12: Ice Rental
....................................................................................
·
Section 13 Team/Division Structure
...........................................................
·
House Team
Structure............................................................................
·
Rep Team
Structure................................................................................
·
Section 14: Player Movement.......................................................................
·
Section 15: Tournaments
..............................................................................
·
Section 16: Sponsorship
..............................................................................
·
Section 17: Fund raising
...............................................................................
·
Section 18: Control of Revenues
................................................................
·
Section 19: Clinics
..........................................................................................
CANADIAN HOCKEY ASSOCIATION OBJECTIVES
(a)
To foster and
encourage the sport of amateur hockey throughout Canada.
(b)
To foster and
encourage leadership programs in all areas related to the development
of hockey in Canada.
(c)
To promote and
encourage the foundation of Provincial and Inter-Collegiate Amateur
Hockey Associations as local governing bodies.
(d)
To establish and
maintain a uniform test of amateur standing and uniform playing rules
for amateur hockey
(e)
To affiliate with and
cooperate with other national or international amateur hockey
organizations.
(f)
To conduct
inter-branch and international contests of amateur hockey.
(g)
To provide
representation for international open hockey competition.
PHILOSOPHY
The
Canadian Hockey Association believes that every person in Canada who
wants to play hockey should have the opportunity to do so ... at his
level of skill and level of interest. As the governing body of Amateur
Hockey in Canada we endeavor to facilitate this opportunity and
historically have served male hockey. But the CHA stands ready to
assist, and provide services for female hockey. The CHA is committed
to providing leadership which will ensure the best possible
environment for a quality hockey experience for each player in all
types and categories of amateur play.
The
CHA recognizes that hockey is a major influence on its participants
and on Canadian Society, and believes that this influence should be a
positive one both on the Society and on the individual. The CHA
provides leadership to all amateur hockey in the country, and
represents Canadian amateur hockey with the national governing bodies
of other hockey countries.
We
believe that hockey exists for the players, individually and
collectively, and that the volunteers whose efforts and dedication
make hockey possible for the players are the foundation of the
Canadian Hockey Association.
SECTION 1 -
REGULATIONS
Alberni Valley Minor
Hockey, The Society and The Association in these policies shall refer
to the Alberni Valley Minor Hockey Association.
BCAHA, B.C.A.H.A.,
B.C. Amateur Hockey and the Branch in these policies shall refer to
the British Columbia Hockey Association.
CHA in these policies
shall refer to the Canadian Hockey Association.
NVIHA AND SVIHA in
these policies shall refer to the North Vancouver Island Minor Hockey
Association and South.
In all instances where
the AVMHA Regulations, Constitution and By-Laws, and Policies and
Procedures either omit or present a conflict with the BCAHA or CHA
regulations, the current BCAHA/CHA Regulations will take precedence.
The Association may
subscribe to, become a member of, and cooperate with any other
society, or association whether incorporated or not, whose objectives
are in while or in part similar.
ALTERATION OF POLICY AND PROCEDURE MANUAL
All changes and/or
additions to AVMHA Policy and Procedure Manual will be submitted in
writing to the President and/or Secretary thirty (30) days prior to a
scheduled Executive Committee Meeting, General Membership Meeting, or
the Annual General Meeting and fourteen (14) days prior to Special
Executive Committee Meeting,
This edition is prepared for easy and convenient reference and should
regulations be changed or errors occur, the contents of this book will
be superseded by the official minutes of the AVMHA.
INSPECTION OF BOOKS AND RECORDS OF THE SOCIETY BY
MEMBERS
Inspection of the
books and records of the Association may be done by members in good
standing at a place to be arranged by the Executive Officer
responsible. Members wishing to inspect the books and records of the
Association must give seven (7) days notice in writing to the
President. The books and records of the Society must be available for
inspection within fourteen (14) days of such notice being received by
the President.
SECTION 2 -
REGISTRATION RULES
(a)
The official
registration day each year will take place as determined by the
Executive of A.V. Minor Hockey. The time and place of registration
and other necessary information will be advertised at least one (1)
week prior to registration.
(b)
The current Executive
Committee shall set registration fees. Registration fees shall cover
the following costs and increases in yearly registration fees shall
reflect the following:
¨
Ice
costs - per division
¨
BCAHA
Player Registration/Mutual Aid Insurance
¨
CHA
Liability Insurance
(c)
AVMHA may apply a
early registration discount on base registration if registered by
June30 prior to following season
(d)
A fundraising fee may
be applied to registration costs. Fee to be determined by AVMHA.
(e)
AVMHA may apply a
discount on base registration costs for a goalie with all his own
equipment.
(f)
Registration will be
only accepted at AVMHA office on designated dates.
(g)
Registration fee
payment options to be determined by AVMHA
(h)
Jersey deposits will
be collected at time of registration via posted dated cheque. Rep
Teams may be required to provide an additional jersey deposit.
(i)
If a cheque for registration fees is
returned NSF, the parents have ten (10) days from notification to pay
in full or the child may not be allowed on the ice until the fees are
paid.
(j)
If payments on an NSF
cheque and/or outstanding balance are not made and the money is not
received in full before season end (March 31), the family will not be
allowed to register for the next season until full payment is made.
Registration for the following season will be CASH only, in full, at
the time of registration.
(k)
No child will
necessarily be denied the opportunity to play hockey because of an
inability to pay. The President and Registrar, together, shall
consider all requests for fee exemption and guarantee confidentiality.
¨
(l)
H.) Refund Policy -
Any player/parent requesting a refund must do so in writing and all
refunds shall be as follows:
¨
Before
first ice time 100% of ice fees
¨
Before
October 1 80% of ice fees
¨
Before
November 1 70% of ice fees
¨
Before
December 1 60% of ice fees
¨
Before
January 1 50% of ice fees
(m)
All refunds shall be less the following:
¨
BCAHA
Player Registration Fee
¨
BCAHA
Mutual Aid Insurance
¨
CHA
Liability Insurance
(n)
No refunds after
January 1 unless the player is injured, and will not participate for
the remainder of the season, or if the player is moving out of Port
Alberni.
(o)
Players suspended by
AVMHA, BCAHA or CHA are not eligible for refunds.
(p)
No player will play or
practice until full registration or post-dated cheques for
registration has been received. There may be a seventy-two (72) hour
waiting period from the time of registration until the player is
allowed on the ice. This allows time for the Mutual Aid card to be
completed and allows the Registrar time to notify Divisional Managers
and Coaches of new players.
(q)
It is understood that
the payment of a registration fee does not constitute the entire
obligation to the Association of parent or guardian. This shall be
made clear to all parents or guardians at the time of registration.
(r)
Age per Division, as
of December 31 of the current year, for AVMHA will be as follows:
¨
Mites 6
years and under
¨
Novice 7
and 8 years
¨
Atom 9
and 10 years
¨
PeeWee
11 and 12 years
¨
Bantam
13 and 14 years
¨
Midget
15 to17 years
¨
Juvenile
All players will be
registered into a division by their age. Any request to play in
another Division must be made in writing to the Divisional Manager and
final approval will be made by the Executive Committee at the next
regularly scheduled Executive Committee Meeting.
SECTION 3
- MUTUAL AID
(a)
The Mutual Aid fund
provides assistance to injured players. The assistance provided is for
expenses not provided by a Medical or Dental Plan of the player or his
parents.
(b)
The signing of players
to Mutual Aid is the responsibility of the Registrar.
(c)
Registration takes
place at the same time as the player's minor hockey registration and
the registration fee is inclusive.
(d)
The registration card
is in two (2) parts with part 1 being returned to the BCAHA office
with payment and part 2 being attached to the players registration
form.
(e)
AVMHA will register
all Coaches on Mutual Aid cards. If injured it is the responsibility
of the Coach to contact the Registrar.
(f)
AVMHA will register a
minimum of two (2) COACHES per team. If injured it is the
responsibility of the Coach to contact the Registrar.
MUTUAL AID
CLAIMS
(a)
Players claiming
assistance through the fund must do so on the appropriate form
available through the Coach or Registrar. Mutual Aid Forms are also
available from the concession.
(b)
The claim form is to
be filled out by the Coach or manager and sent with the player to the
hospital or dentist.
(c)
The player's attending
physician or dentist will fill in the appropriate spaces and sign the
form. It will then be given to the Registrar.
(d)
It is the Coach or
manager's responsibility to provide the Registrar with any Mutual Aid
claims.
(e)
Any claims must be
reported and filed with the BCAHA office no later than ninety (90)
days from the date of injury, by the Registrar.
(f)
Full details on the
Mutual Aid Fund are available in By-Law Six (6) of the BCAHA
Constitution, By-Laws and Regulations.
(g)
Any medical bills or
ambulance bills that the player receives after the claim form has been
sent to BCAHA should also be forwarded to the Registrar for payment.
This is the responsibility of the parent or guardian.
CHA PLAYER REGISTRATION CARDS
It is essential that
all information be given correctly and accurately:
(a)
Players Care Card Number
(b)
Birth date - Day, Month, Year. Those who
have never signed a CHA Player's Certificate before, require a
photocopy of a birth certificate for divisions from PeeWee through
Junior.
(c)
Surname
(d)
Given Name
(e)
Residential Address - Not a P.O. Box - to
be completed in full
(f)
City and Province
(g)
Postal Code
(h)
Name of Team - Use Association Name Only.
(Do not use a Sponsor name, nickname, or team division)
(i)
FOR BCAHA USE ONLY - NOT TO BE FILLED IN
(j)
FOR BCAHA USE ONLY - NOT TO BE FILLED IN
(k)
FOR BCAHA USE ONLY - NOT TO BE FILLED IN
(l)
Give Date and Year
(m)
Name of the last two (2) CHA registered
teams and years registered
(n)
The word Branch means PROVINCE, not
League or District
(o)
Date signed - Date that the player
completes and signs the Certificate
(p)
Players signature - This must be written
- not printed
*Please remember: Do
not tear the Certificate apart. Return the completed certificates,
intact, to the BCAHA office for approval.
CARDING
The signing of players
and Team Officials to CHA cards is the responsibility of the
Registrar. Upon completion the cards will be submitted to the BCAHA
office.
Athlete Code of
Conduct
In personal development, as well as athletic development, the athlete
himself/herself plays a critical role. They must understand and
respect their relationship and the commitment that is required as a
member of a team. The athlete must also recognize that to achieve
complete success, they should understand both the values and goals of
the BCAHA. Thus, how an athlete regards his/her sport is often
dependent upon their level of behavior and ability to fit into team
concepts. The following Code of Conduct has been developed to aid the
athlete to achieve a level of behavior, which will allow the athlete
to become a well-rounded, self-confident and productive human being.
ATHLETES HAVE A RESPONSIBILITY TO:
1.
Treat
everyone fairly within the context of their activity, regardless of
gender, place of origin, colour, sexual orientation, religion,
political belief or economic status.
2.
Direct
comments or criticism at the performance rather than the individual.
3.
Consistently display high personal standards and project a favourable
image of their sport.
4.
Refrain
from public criticism of athletes, coaches or officials.
5.
Abstain
from the use of tobacco products.
6.
Abstain
from drinking alcoholic beverages, using performance enhancing or mind
altering drugs.
7.
Refrain
from the use of profane, insulting, harassing or otherwise offensive
language.
8.
Follow
the annual training, competitive programs, and rules of conduct as
mutually agreed upon by Coaches and Athletes, recognizing the
responsibilities of the Athletes to adhere to and complete.
9.
Participate in all team testing and satisfy all team program testing
objectives.
10.
Provide
the Coaches with results of their strength and dry land training to
enable the Coaches to monitor and assess improvement in your
performance.
11.
Communicate and Co-operate with registered medical practitioners in
the diagnoses, treatment and management of medical problems. Respect
the concerns these medical people have when they are considering the
athletes' future health and well being and when they are making
decisions regarding the athletes' ability to continue to play or
train.
12.
Regularly seek ways of increasing your athlete development and
self-awareness.
13.
Uphold
the rules of the sport, the spirit of such rules and encourage other
athletes to do the same.
14.
Treat
opponents and officials with due respect both in victory and defeat.
Encourage other athletes to act accordingly.
15.
Be aware
of the role sport plays in all athletes lives and respect the
pressures that may be placed on yourself and other athletes as you
strive to balance physical, mental, emotional and spiritual elements
of your lives.
ATHLETES MUST:
1.
At no
time allow individuals who may request sexual favours or use threats
of reprisal for rejection to go unreported.
2.
Participate in a manner that ensures the safety of athletes, coaches
and officials also participating in the game.
3.
Respect
other athlete's dignity: verbal or physical behaviours that constitute
harassment or abuse are totally unacceptable.
4.
Never
advocate or condone the use of drugs or other banned performance
enhancing substances.
5.
Never
use or condone the use of alcohol.
Coaching Code of
Conduct
The athlete/coach
relationship is a privileged one. Coaches play a critical role in the
personal as well as athletic development of their athletes. They must
understand and respect the inherent power imbalance that exists in
this relationship and must be extremely careful not to abuse it.
Coaches must also recognize that they are conduits through which the
values and goals of a sport organization are channeled. Thus how an
athlete regards his/her sport is often dependent on the behavior of
the coach. The following Code of Conduct has been developed to aid
coaches in achieving a level of behavior, which will allow their
athletes in becoming well-rounded, self confident and productive human
beings.
Though this code is
directed toward coaching conduct it equally applies to other members
of the "Team Leadership Staff" i.e. managers, trainers, equipment
personelle etc. It is assumed that these people act in cooperation
with one another to construct a suitable environment for the athlete.
COACHES HAVE A RESPONSIBILITY TO:
1)
Treat everyone fairly
within the context of their activity, regardless of gender, place of
origin, color, sexual orientation, religion, political belief or
economic status.
2)
Direct comments or
criticism at the performance rather than the athlete.
3)
Consistently display
high personal standards and project a favorable image of their sport
and coaching.
¨
Refrain
from public criticism of fellow coaches, athletes, officials and
volunteers especially when speaking to the media or recruiting
athletes.
¨
Abstain
from the use of tobacco products while in the presence of her/his
athletes.
¨
Abstain
from drinking alcoholic beverages when working with athletes.
¨
Discourage the use of alcohol in conjunction with athletic events or
victory celebrations at the playing site.
¨
Refrain
from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of his/her duties.
4)
Ensure that the
activity being undertaken is suitable for the age, experience, ability
and fitness level of the athletes and educate athletes as to their
responsibilities in contributing to a safe environment.
5)
Communicate and
cooperate with registered medical practitioners in the diagnoses,
treatment and management of their athletes' medical and psychological
problems. Consider the athletes' future health and well being as
foremost when making decisions regarding an injured athletes' ability
to continue playing or training.
6)
Recognize and accept
when to refer athletes to other coaches or sport specialists. Allow
athletes' goals to take precedence over their own.
7)
Regularly seek ways of
increasing professional development and self-awareness.
8)
Treat opponents and
officials with due respect both in victory and defeat and encourage
athletes to act accordingly. Actively encourage athletes to uphold the
rules of their sport and the spirit of such rules.
9)
In the case of minors,
communicate and co-operate with the athletes' parents or legal
guardians, involving them in management decisions pertaining to their
child's development.
10)
Be aware of the many
pressures placed on athletes as they strive to balance the physical,
mental, emotional and spiritual aspects of their lives and conduct
practices and games in a manner so as to allow optimum success.
COACHES MUST:
1)
Ensure the safety of
the athletes with whom they work.
2)
At no time become
intimately and/or sexually involved with their athletes. This includes
requests for sexual favors or threat of reprisal for the rejection of
such requests.
3)
Respect athlete’s
dignity; verbal or physical behaviors that constitute harassment or
abuse are unacceptable.
4)
Never advocate or
condone the use of drugs or other banned performance enhancing
substances.
5)
Never provide under
age athletes with alcohol; never encourage its use.
Parent Code of
Conduct
PARENT CODE OF CONDUCT
Sport
provides many great moments that parents and children can share and
enjoy. It should be part of the educational process for children and,
therefore, should be operated as an educational experience so that all
children have the right to learn and participate in an enjoyable,
positive, and stress-free environment. Many children dream of playing
like their favorite sport star. It's up to parents to nurture those
dreams and to help their child's sport experience be fun, safe and
valuable. You want your child to be able to look back on the youth
sport experience with fondness. You, as parents, have a part to play
in those moments.
PARENTS HAVE A RESPONSIBILITY TO:
1.
Treat everyone fairly within the context
of their activity, regardless of gender, place of origin, color,
sexual orientation, religion, political belief or economic status.
2.
Encourage your child to play sports, but
don't pressure. Let your child choose to play, and to quit, if she or
he wants.
3.
Understand what your child wants from
sports and provide a supportive atmosphere for achieving these goals.
4.
Teach cooperation, teamwork, and how to
follow rules.
5.
Attend games.
6.
Emphasize fun and enjoyment.
7.
Keep winning in perspective, and help
your child do the same.
8.
Help your child meet responsibilities to
the team and the coach.
9.
Teach your child to recognize sexual,
physical, and verbal abuses.
10.
Trust the care of the player to the
coaches at practices and games -respect the coaches decision,
direction and philosophy.
11.
Speak out when you perceive something is
wrong.
12.
Supply the coach with information
regarding any allergies or medical conditions your child has. Make
sure your child takes any necessary medications to the games and
practices.
13.
Respect and show appreciation for the
volunteer who gave their time, to provide a safe and enjoyable
experience for your child.
PARENTS MUST:
1.
Never verbally or physically abuse a
child after a game for poor performance.
2.
Never come to the ice rink intoxicated or
under the influence of drugs.
3.
Never use bad language, nor harass
athletes, coaches, officials or other spectators.
4.
Never yell or criticize any child's
performance from the stands.
5.
Never get caught up in the heat of the
moment.
Volunteer Code
of Conduct
Volunteers play a critical role in the operation of sport
organizations and their activities. Through their responsibilities the
volunteer receives rewards such a personal development, recognition,
feedback, a tie to family and community and the personal satisfaction
of helping others. In return the volunteer must be expected to conduct
their efforts in a manner that will allow the values and goals of the
sport organization to be achieved. Thus how a participant regards
his/her sport is often dependent on the leadership of the volunteer.
The following Code of Conduct has been developed to assist volunteers
in achieving a level of behaviour, which will allow sport participants
to become well-rounded, self confident and productive human beings.
VOLUNTEERS HAVE A RESPONSIBILITY TO:
1)
Treat everyone fairly
within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or
economic status.
2)
Direct comments or
criticism at the performance rather than the person.
3)
Consistently display
high personal standards and project a favourable image of their sport
and volunteering.
¨
Refrain
from public criticism of fellow volunteers, athletes and officials.
¨
Abstain
from the use of tobacco products while in the presence of children.
¨
Abstain
from drinking alcoholic beverages when performing your volunteer
duties
¨
Discourage the use of alcohol in conjunction with athletic events or
other activities at the playing site.
¨
Refrain
from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of his/her duties.
4)
Through proper risk
management practices ensure that the activity being undertaken by both
volunteers and participants is suitable for the age, experience,
ability and fitness level of the individual and educate them as to
their responsibilities in contributing to a safe environment.
5)
Take the personal
initiative to learn, respect, communicate and adhere to the rules and
regulations established for the sport.
6)
Regularly seek ways of
increasing professional development and self-awareness.
7)
Treat members of other
sport organizations with respect, both in victory and defeat and
encourage all participants to act accordingly. Actively encourage all
participants to uphold the rules of their sport and the spirit of such
rules.
8)
Attend to your
volunteer duties, as directed, in a timely manner.
9)
In the case of minors,
communicate and cooperate with the parents or legal guardians,
involving them in management decisions pertaining to their child's
development.
10)
Be aware of the role
sport plays in everyone’s' lives and respect the pressures that may be
placed on all participants including volunteers as they strive to
balance the physical, mental, emotional and spiritual aspects of their
lives.
.
VOLUNTEERS MUST:
1)
Ensure the safety of
the people with whom they work.
2)
Abide by the sexual
abuse policy of your sport.
3)
Respect the dignity of
others; verbal or physical behaviours that constitute harassment or
abuse are unacceptable.
4)
Never advocate or
condone the use of drugs or other banned performance enhancing
substances.
5)
Never provide under
age participants with alcohol.
Officiating Code
of Conduct
The officiating
program plays an integral role in the sport of hockey. Officials must
recognize their impact on the game, its participants and their fellow
officials. Program leaders must recognize the need for instilling the
highest values and the impact they have on aspiring officials. The
following officiating code of conduct has been developed to aid the
officiating program in achieving a level of behaviour which will allow
all officials to become self confident and productive human beings.
OFFICIALS HAVE A RESPONSIBILITY TO:
1.
Treat
everyone fairly within the context of their activity, regardless of
gender, place of origin, colour, sexual orientation, religion,
political belief or economic status.
2.
Direct
comments or criticism at the performance rather than the individual if
this is part of your role.
3.
Consistently display high personal standards and project a favourable
image of their sport and officiating.
4.
Refrain
from public criticism of participants and fellow officials.
5.
Abstain
from the use of tobacco products while in the presence of his/her
officials.
6.
Abstain
from drinking alcoholic beverages when officiating and working with
officials.
7.
Refrain
from the use of profane, insulting, harassing or otherwise offensive
language in the conduct of his/her duties.
8.
Educate
and ensure high standards of risk management are maintained.
9.
Treat
all other hockey participants with due respect and encourage all
officials to
OFFICIALS MUST:
1.
When in
a leadership role ensure the safety of the officials with whom they
work.
2.
At no
time become intimately and/or sexually involved with other officials.
This includes requests for sexual favours or threat of reprisal for
the rejection of such requests.
3.
Respect
participants' dignity; verbal or physical behaviours that constitute
harassment or abuse are unacceptable.
4.
Never
advocate or condone the use of drugs or other banned substances.
5.
Never
provide under age participants with alcohol; never encourage its use.
I have read and
understand the above statements and agree to conduct myself in a
manner that demonstrates the standards established in the officiating
code of conduct.
SECTION 5
– DUTIES AND RESPONSIBILITIES
AVMHA SHALL:
(a)
Provide each team with
ice time as can be provided through the City of Port Alberni Parks and
Recreation Department.
(b)
Register Rep Teams
with the BCAHA.
(c)
Provide schedules of
practices, games and exhibition games.
(d)
Provide referees and
score sheets for all games.
(e)
Provide training
programs for referees and Coaches.
(f)
Provide Divisional and
Team Managers and Coaches.
(g)
Oversee the general
conduct of players and officials working games under the auspices of
the Association.
(h)
Pay all registration
fees for current members who attend Coaching and referees clinics,
within our zone.
(i)
Cover the costs of
carding officials.
(j)
Pay officials for
working games.
(k)
Provide an area for
the storage of equipment.
(l)
Provide House League
Teams with 1 set of jerseys.
(m)
Provide Rep Teams with
two (2) sets of jerseys.
(n)
Provide teams with
pucks and cones for practices.
(o)
Not rent ice after the
end of season unless approved by the Executive Committee.
(p)
Accept bids for photos
in writing only and successful bidder to be notified in writing prior
to the commencement of contract.
(q)
Shall provide
assistance to any carded team traveling to Provincial Championships,
The disbursement of these funds shall be at the discretion of the
AVMHA Executive.
(r)
Pay league dues
PLAYERS DUTIES:
Punctuality - Ice time
is valuable and should not be wasted. All participants should arrive
at games and practices in sufficient time to allow for suiting up and
the necessary pre-game/practice instruction and/or warmup. Unless you
have been told differently by your Coach, it is recommended that you
be ready to take the ice at least 15 minutes before the scheduled
starting time.
Attendance - Reliable
attendance is essential to personal skill development AND the
development of team continuity.
(a)
Familiarize themselves
with the AVMHA Discipline Guide so that they are aware of the
consequences of any actions or behavior that conflicts with the aims
and objectives of the Association.
(b)
Any player in
possession of alcohol and/or drugs or under the influence of alcohol
or drugs, smoking, or swearing while participating in any minor hockey
event, including all travel, will be referred to the Discipline
Committee for appropriate action.
(c)
Any player caught
damaging or defacing arena property will be reported to the Discipline
Committee and suspensions will be handed out, the damage payments are
to be made by AVMHA who will then pursue the payment from the parents
for cost of the repair, the Arena Staff is to be informed of the
damages only.
(d)
Abuse to any officials
and volunteers of the AVMHA by players will not be tolerated, the same
will be reported to the Discipline Committee.
(e)
Any player caught
stealing while participating in any AVMHA event, including all travel,
will be reported to the Discipline Committee for appropriate action.
(f)
Must show proper
respect toward Coaches, players, referees, off-ice officials, and the
Arena Staff.
(g)
Work to the best of
their ability in attempting to perfect the skills of hockey.
(h)
Display good
sportsmanship on and off the ice.
(i)
Act as a worthy
ambassador of the Association and the City of Port Alberni while
travelling.
(j)
When an injury
prevents a player from practicing in regularly scheduled practices or
games occur, it is recommended that a medical certificate from a
physician authorizing the player's return to active participation be
presented to a Team or Association Official if requested.
(k)
Request in writing to
play in a higher division as per the movement policy.
(l)
Wear CSA approved
equipment: helmet, face protector, shin pads, elbow pads, shoulder
pads, athletic protector, pants, skates, gloves, stick, and BNQ
certified neck protector - this includes the Initiation Program.
Players are not allowed on the ice without the above mentioned
equipment, at any time.
(m)
Agree to adhere to the
Athlete Code of Conduct.
(n)
Any Player 18 and
under cannot drive himself or herself to any out of town games.
FIRST VICE PRESIDENT:
a)
Administer all matters
relating to the daily operation of the Rep program within their
respective divisions and in so doing, ensure compliance with the AVMHA
Constitution and Policies and Procedures Manual.
b)
Take direction from
and report to the AVMHA Executive.
c)
Participate on various
committees as established elsewhere in these By-Laws.
d)
Act as liaison between
the AVMHA Executive and the Team Officials of their respective
divisions.
e)
Ensure team officials
within the respective divisions are aware of and comply with all AVMHA
decisions regarding the administration of the hockey program and team
conduct; initiating corrective action whenever a violation occurs and
reporting same to the AVMHA Executive Committee.
f)
Organize, implement
and monitor the operation of the hockey program within the respective
divisions as approved by the AVMHA Executive Committee.
g)
Assist other Executive
Officers in the administration of activities respecting their division
as directed in the By-Laws and Policies and Procedures.
h)
Approve in conjunction
with the Coach Coordinator, all Team Officials recommended by Coach
Coordinator prior to their names being forwarded to the AVMHA
Executive Committee.
i)
Ensure that all Coaches of rep teams
are aware of their obligation to the North Vancouver Island Hockey
Association and/or South Vancouver Island Minor Hockey Association.
j)
Ensure that all
Coaches of carded rep teams are aware of their obligations to Zone
Playoffs, the date for withdrawing from that competition and the
consequences of failing to do so.
k)
Shall hold a meeting
with Team Managers 1 week prior to scheduled executive meeting.
THIRD VICE PRESIDENT:
a)
Administer all matters
relating to the daily operation of the house league program within
their respective divisions and in so doing, ensure compliance with the
AVMHA Constitution and Policies and Procedures Manual.
b)
Take direction from
and report to the AVMHA Executive.
c)
Participate on various
committees as established elsewhere in these By-Laws.
d)
Act as liaison between
the AVMHA Executive and the Team Officials of their respective
divisions.
e)
Ensure team officials
within the respective divisions are aware of and comply with all AVMHA
decisions regarding the administration of the hockey program and team
conduct; initiating corrective action whenever a violation occurs and
reporting same to the AVMHA Executive Committee.
f)
Organize, implement
and monitor the operation of the hockey program within the respective
divisions as approved by the AVMHA Executive Committee.
g)
Assist other Executive
Officers in the administration of activities respecting their division
as directed in the By-Laws and Policies and Procedures.
h)
Approve in conjunction
with the Coach Coordinator, all Team Officials recommended by Coach
Coordinator prior to their names being forwarded to the AVMHA
Executive Committee.
i)
Assist Coaches with team selection,
team balancing and player evaluations, as well as facilitate meetings
for support and feedback in an advisory capacity
l)
Shall hold a meeting
with Team Managers 1 week prior to scheduled executive meeting.
COACH COORDINATOR
(a)
Be responsible for
requesting, organizing, and promoting the National Coaches
Certification Program Clinics.
(b)
Organize and promote
In-house Coaching programs ensuring adequate training of Coaching
personnel, these programs may be instituted prior to the season and
may involve instruction from people outside the minor hockey
structure.
(c)
Act as a liaison
between the AVMHA Executive and the Coaches and in doing so ensure
that the Coaches are aware of and adhere to the Alberni Valley Minor
Hockey Philosophy, BCAHA, CHA and AVMHA Constitution and By-Laws, and
Policy and Procedures and any new decisions brought forth by the
Executive, likewise to ensure the AVMHA Executive is abreast of any
concerns or problems Coaches are incurring with the Associations
policies.
(d)
Be responsible for the
recruitment of Coaches and shall provide a list of Coaches names,
addresses, and telephone numbers to the Registrar and Secretary.
(e)
Develop an ongoing
program of Coaches evaluations and be part of a committee responsible
for interviewing all Coaches prior to the Coach being assigned a team.
Shall also be responsible to chair the Rep Coach Selection Committee.
(f)
Assist Coaches with
team selection, team balancing and player evaluations, as well as
facilitate meetings for support and feedback in an advisory capacity.
(g)
Maximize the use of
resources and programs available to the Association and in addition
distribute any development materials received from the BCAHA, CHA or
any other source, also shall catalogue or create files of existing
resources.
(h)
In conjunction with
the BCAHA, CHA and surrounding Associations and using materials
available from these sources, oversee the creation of a program of
sequential player development. In instances where a developed program
exists, the Head Coach should monitor the progress of the program with
recommendation and implementation of revisions to the program.
(i)
Be the second level of
involvement when dealing with Coaches (Divisional Managers being the
first level).
(j)
Facilitate a minimum
of two (2) COACHES meetings per season - before and mid season.
(k)
Submit clinic request
forms to BCAHA.
(l)
Provide facilities for
the clinic lecture. Arrange for the necessary ice time for on-ice
clinic sessions. Provide the necessary audio-visual equipment needed
for clinics.
(m)
Arrange publicity for
the clinics - both before and after.
(n)
Coordinate the
evaluation of Coaches at least once a year. Provide report to AVMHA
executive for review
(o)
Shall ensure that all
Coaches are aware of match/gross penalty procedures, and that they
understand that the suspension times listed are only a minimum
recommendation.
REGISTRAR
a)
Register all players
in the AVMHA.
b)
Receive and certify
all certificates submitted to him/her on behalf of the players and
teams applying for registration in the AVMHA and forward same to the
BCAHA.
c)
Look after the
insurance or Mutual Aid requirements in relation to hockey players
registered with AVMHA and forward same to the BCAHA office.
d)
Handle all claims for
Mutual Aid, seeing they are processed properly and settled.
e)
Present at each
General meeting, a report of the year's operation.
f)
Coordinate all phases
of player registration.
g)
Inform Coaches and
managers of any medical problems listed on the registration forms.
h)
Send all players
registration cards to BCAHA via registered mail or by courier in event
of emergency.
i)
Provide the Executive Committee and
Divisional Managers with lists of all players, guardian names,
addresses, and telephone numbers after the final registration date.
j)
Receive, enter in
computer and keep files for all registration forms.
k)
Handle all late
registrations and withdrawals
l)
Attend Minor Hockey
executive meetings.
EQUIPMENT COORDINATOR
a)
Maintain inventory of
equipment, and condition thereof.
b)
Seek Executive
approval for purchase of new equipment as required.
c)
Procure repair
services of equipment as necessary to maintain it in good order.
d)
Ensure all sponsors’
crests are ordered and placed on appropriate sweaters.
e)
Attend all AVMHA
Executive Meetings or provide written report in lieu of attendance.
f)
Maintain control of
keys for equipment lockers and ensure keys are changed each season.
g)
Ensure master keys are
given to Coach Coordinator and President.
h)
Ensure proper use of
equipment room is maintained throughout the season.
i)
Ensure that uniforms are properly
cared for.
j)
Collect all equipment
and uniforms at the end of the season. Complete inventory on
completeness and condition of it.
k)
Procure repairs to
equipment and uniforms as necessary over the summer.
l)
Supply and maintain
inventory of score sheets.
m)
Shall set a fair fee
for equipment rentals outside of AVMHA use. Will record and receive a
deposit for such rentals
REFEREE IN CHIEF
(a)
Maintain an effective
line of communication between officials, the Association, and the
National Referee Certification Program.
B.) Through the aid of clinics, train and supply sufficient referees
to satisfy the demands of AVMHA.
(b)
Foster and aid
timekeepers with advice where he deems necessary.
(c)
Inform Coaches of new
rules at the beginning of each season at the Coaches meeting.
(d)
Oversee the conduct of
his or her officials.
(e)
Ensure the AVMHA
Executive Committee is abreast of any concerns or problems referees
are incurring with the Association's Policies and Procedures.
(f)
Facilitate a minimum
of one referee meetings per month.
(g)
Coordinate the
evaluation of referees and linesmen at least twice per year.
(h)
Schedule referees on
at least a weekly basis for all scheduled games.
(i)
Keep a detailed list
by age, level, and any other pertinent information of the referees.
(j)
Prepare pay stubs for
the Treasurer on a monthly basis for referee payment. Dates to be
determined by the Treasurer.
(k)
Replace referees when
the designated cannot show up - provided they have given enough
notice.
(l)
Appoint a referee
other than one on the list when he cannot secure the services of one
on the list for special reasons considered in the interests of AVMHA.
(m)
When a referee does
not show up for a scheduled game, it shall be reported immediately to
the head referee by the manager of the home team or the Divisional
Manager.
(n)
Any further duties as
agreed upon by the Executive Committee.
(o)
Ensure that all
referees are aware of match/gross penalty procedures.
RISK MANAGER:
a)
Become knowledgeable
in the BCAHA Risk Management Program.
b)
Create and maintain a
risk management file for their Association League of BCAHA, CHA and
other risk management information.
c)
Promote effective risk
management within the Association/League.
d)
Work with their
executive to help identify major risks and make recommendations to
reduce or manage those risks.
e)
Be responsible for the
completion of Criminal Record Searches of all Team Officials, COACHES,
team mangers, trainers, etc., interested in involvement in the AVMHA.
f)
Attend AVMHA executive
meetings and or provide reports.
ICE SCHEDULER
a)
Be responsible for
obtaining and dispersing all ice time.
b)
Disperse ice time to
the Divisional Managers for their respective leagues, subject to
approval by the Executive.
c)
Be responsible for
scheduling ice time, rescheduling ice time, exchange of ice time and
cancellation of time as per the City of Port Alberni Ice Users
Guidelines.
d)
Coordinate league play
for Rep Teams.
e)
Communicate with the
divisional managers in order to use available ice time in the best
possible way.
f)
Keep the Treasurer
informed on a minimum of a monthly basis as to the actual and
projected costs of ice time.
g)
Be the AVMHA
representative at all Alberni Valley Ice Allocation Meetings.
FEMALE HOCKEY
COORDINATOR:
a)
Promote female hockey
within the Alberni Valley Minor Hockey Association.
b)
Act as a liaison
between the individual female players, their Team Coach and the
Executive Committee.
c)
As information is
received, inform the female players regarding other program
opportunities available at the British Columbia level and above.
PUBLIC RELATIONS
COORDINATOR
¨
Be
responsible for the publication of information related to the
operation of the AVMHA and its activities.
¨
Report
to and take direction from the AVMHA Executive Committee.
¨
Place
advertisements in local newspapers to advertise the Annual and Special
General Meetings, registration and tournaments and other events as
requested by the AVMHA.
¨
Publicize items of interest to the membership as approved by the
AVMHA.
¨
Organize
and manage team/player photographs and the annual skate and equipment
exchange.
BINGO COORDINATOR
¨
Be
responsible for all matters related to the management and operations
of the Bingo when so used by AVMHA and will vote on behalf of the
AVMHA at all Bingo Executive Meetings.
¨
Report
to and receive direction from the AVMHA Executive regarding financial
statements and record keeping practices.
¨
Establish a system for staffing the Bingo on appropriate nights.
¨
Maintain up-to-date financial records and shall provide reports to the
AVMHA Finance Committee.
SPECIAL EVENTS
COORDINATOR
This position is
referred to as the Jamboree Coordinator and the Fundraising
Coordinator in the AVMHA Constitution.
FUNDRAISING
¨
Develop
and implement Fundraising activities for AVMHA. Be responsible for all
matters related to the solicitation of sponsorships and donations to
support the financing of the AVMHA hockey program and shall report to
and take direction from the AVMHA Executive.
¨
Approve
all fund raising activities proposed by any members of the AVMHA where
the Association's name is used.
SPONSORSHIP
¨
Solicit
sponsorships and donations from the business community to support the
hockey program.
¨
Establish sponsorship fees and a budget for review and approval by the
AVMHA Executive Committee.
¨
In
conjunction with the Equipment Coordinator, ensure that the names of
the sponsors who have not renewed their sponsorship are removed from
the AVMHA sweaters before the season begins.
¨
Provide
each sponsor with a Certificate of Appreciation and a letter of
acknowledgment on AVMHA letterhead, and in the case of major sponsors,
a team picture/plaque as deemed appropriate by the Executive
Committee.
¨
Ensure
that the sponsor's name is displayed on the back of the team sweaters
in such a location and manner as the Equipment Coordinator in his
absolute discretion may determine.
¨
No
sponsorship shall be accepted if the prospective sponsor insists on
conditions which are contrary to the policies of the AVMHA, CHA, or
BCAHA considered to be detrimental to the AVMHA.
JAMBOREE
¨
Organize, plan and promote the Association's Annual Minor Hockey
Jamboree Day event.
¨
Oversee
and appoint persons for fund raising by selling ads for newspaper
insert.
¨
Purchase
skills and drills jerseys (if applicable) and prizes for raffle table.
¨
Work
with Parks and Recreation and Ice Allocator to schedule games for all
teams.
¨
Purchase
flowers or plaques for the year's Honorary Chairperson.
¨
Oversee
newspaper insertion and make sure all Executive members and volunteers
are recognized. Ensuring all teams, sponsors, coaches and managers are
named in newspaper with photos for teams. This must be completed
twenty-one (21) working days prior to insertion.
¨
Coordinate with Team and Division Managers criteria for skate draw.
¨
Arrange
teams and players, etc., for skills and drills, if applicable
¨
Ensure
opening night personnel are in place and will be present such as
President, person to sing national anthem (if possible) and Honorary
Chairperson.
¨
Include
in newspaper the celebration of Minor Hockey Week across Canada.
(Prefer President photo with Mayor acknowledging Minor Hockey Week).
¨
Arrange
advertising with C.J.A.V. Radio.
¨
Arrange
with all Managers, a banner contest.
¨
Provide
the Executive Committee with a proposed budget for the upcoming year.
¨
Provide
the Executive and Finance Committees with a Jamboree financial
statement at earliest convenience.
PARENTS DUTIES:
(a)
Shall support AVMHA to
the best of their ability including transportation, fund raising,
score keeping, time keeping, penalty box supervision, etc.
(b)
Shall not interfere
with or harass COACHES, managers, or Team Officials - refer to
Discipline Guide for Parents and Spectators.
(c)
Shall refer complaints
in writing to the Divisional Managers.
(d)
Shall act as a worthy
ambassador of the Association and the City of Port Alberni while
traveling.
(e)
Agree to adhere to the Parent Code of Conduct.
TEAM PARENT SHALL:
a)
Phone team members
with changes or questions for division.
b)
Collect all monies,
tickets, etc., from team for divisional managers.
c)
Hand out any
schedules, tickets, newsletters, etc., for the divisional managers or
Coach.
d)
Help with organizing
photo day.
Assist the Tournament
Directors and divisional manager with any tournaments involving their
team.
SECTION 6: HOUSE
TEAM MANAGERS
(a)
Oversee the general
conduct of individuals and the standard of play with the division.
(b)
Work with the Coach
Coordinator for the appointment and dismissal of team Coaches and
officials.
(c)
Inform the Equipment
Coordinator of equipment requirements and supervise said equipment.
(d)
Approve all exhibition
games for house teams in their Division.
(e)
Coordinate the
allocation, switching, dismissal, and inter-divisional movement of
players in his division.
(f)
Provide the Registrar
with a list of each team's officials and players in that division
along with their telephone numbers and notify him of any changes.
(g)
Help to coordinate any
tournament in his division and work with the Tournament Directors and
Treasurer.
(h)
Ensure fair and equal
treatment of all players in his division and that the aims and
objectives of the Association are being met, the most notable being an
equal ice time for all players.
(i)
Equally allot games
for house teams - both home and away.
(j)
Coordinate and
organize good Coaching techniques appropriate for his division in
conjunction with the Coach Coordinator.
(k)
Ensure that each team
practice is well organized and a Coach is ready to go on the ice
before the allotted time.
(l)
Supervise the
organization of teams and assist in drawing up and distributing league
schedules to house Coaches and team parent.
(m)
Appoint a person to
assign scorekeepers and timekeepers for all games and ensure that all
scorekeepers and timekeepers are adequately trained to do so.
(n)
Exercise control over
discipline in the arena, particularly in their own respective
divisions.
(o)
Relay information on
special events to the Public Relations Coordinator for submission into
the newsletter. . Submit write-ups from all divisional games to the
local newspaper. Ensure Sponsors are noted.
(p)
Receive and deal with
problems in their divisions and clarify with those directly involved.
(q)
Communicate any
injuries to the Registrar for the purpose of Mutual Aid.
(r)
Report all major,
match and misconduct penalties to the President immediately following
the game in which they occurred.
(s)
Work with the Coaches
to appoint a TEAM Parent for each team in their division.
(t)
Implement a system
that works for communication between the Coach, team person, and
parents (players).
(u)
Liaison between their
house team Coaches and their rep team manager for player movement.
(v)
Assign teams to
participate in out of town tournaments as per the Out of Town
Tournament policy.
(w)
Division Mangers for
house teams participating in Island Leagues must ensure familiarity
and compliance of all rules.
(x)
Division Managers and
female coordinator will report in writing at the first executive
meeting the number of teams per division and the # of players per
team. Upon doing so the executive will forward to ice Allocator an
approved roster of teams per Division. Altering the # of teams per
division or # of players per team will be at the discretion of the
AVMHA executive.
SECTION 7:
REP TEAM MANAGERS:
¨
Oversee
the general conduct of individuals and the standard of play with the
division.
¨
Act as
the communication link between the Association and their Rep Team
¨
Oversee
the general conduct of the Coach and his players.
¨
If
necessary inform the Equipment Coordinator of equipment requirements
and supervise such equipment.
¨
Provide
the Registrar with a list of each team's officials and players in that
division along with their telephone numbers and notify him of any
changes.
¨
Coordinate and organize good Coaching techniques appropriate for his
division in conjunction with the Coach Coordinator and 1st
Vice President.
¨
Ensure
that each team practice is well organized and a Coach is ready to go
on the ice before the allotted time.
¨
Provide
scorekeepers and timekeepers for all games and ensure that all
scorekeepers and timekeepers are adequately trained to do so.
¨
Exercise
control over discipline in the arena, particularly in their own
respective divisions.
¨
Receive
and deal with problems in their division and clarify with those
directly involved.
¨
Communicate any injuries to the Registrar for the purpose of Mutual
Aid.
¨
Report
all major, match and misconduct penalties to the President immediately
following the game in which they occurred.
¨
Implement a system that works for communication between the Coach,
team person, and parents (players). This includes distribution of
notices and schedules.
¨
Liaison
between their house team Coaches and their rep team manager for player
movement. Must discuss with the appropriate Division Manager before
inviting a house league player to participate with the Rep Team in any
way.
¨
Arrange
transportation and accommodation for his team while traveling.
¨
Assist
the Coach during practices and games in a manner requested by the
Coach.
¨
Ensure
that the necessary pucks, cones, etc. are available at practices.
¨
Provide
score sheets for each home game.
¨
Keep
financial records as prescribed by the AVMHA Finance Committee.
¨
Obtain
sponsorship for their Rep Team as approved by AVHMHA. Provide and
deliver a framed and engraved team picture (showing team name/sponsor
name and year) to the sponsor as early as possible.
¨
Organize
exhibition and tournament schedules to include equitable/reciprocal
ices to optimize games played.
¨
Collect
additional Rep Team Jersey deposit if applicable. Record and forward
funds to AVMHA Treasurer.
¨
Collect
Rep Team Tryout fees if applicable. Record and forward funds to AVMHA
Treasurer.
SECTION 8
HOUSE TEAM COACHES
HOUSE COACHES SHALL
(a)
Apply and adhere to
the Coaches Code of Conduct
(b)
Strive to accomplish
the aims and objectives of the AVMHA.
(c)
Instruct the players
in the fundamentals of hockey as prescribed by a program determined by
the AVMHA.
(d)
Provide appropriate
drills in the above to develop self-confidence in the players.
(e)
Ensure that courtesy
is shown to all people his team interacts with.
(f)
Shall ensure that
players are properly supervised until the last player leaves the
dressing room.
(g)
Ensure his team
follows all rules and policies of the AVMHA, especially no smoking,
drinking, swearing, or drug usage.
(h)
Make every effort to
attend Coaching clinics as provided by the AVMHA.
(i)
Advise players and
parents of required protective equipment and ensure that the required
equipment is worn at all times.
(j)
Utilize the ice time
allocated to him as effectively as possible.
(k)
Be completely
responsible for Coaching, line changes, etc. Ensure fair and equal
treatment of all players on team. Rotate on an even basis to equalize
ice time. No powerplay or penalty kill lines.
(l)
Not smoke, drink, use
drugs or swear in the presence of fans, Coaches, players or officials
during games times.
(m)
Refrain from yelling,
name calling and intimidation tactics which breed fear and low self
esteem.
(n)
Not touch or handle
children in any way to inhibit their physical progress.
(o)
Any Coach whose
conduct contravenes the AVMHA Policies will be dealt with by the
Discipline Committee.
(p)
Report any serious
player behavior problems to the player's parents and the Division
Manager.
(q)
Ensure there is an
adequate number of sweaters for his players.
(r)
Be responsible for
distributing team sweaters at the beginning of the season and
collecting and returning them to the Divisional Manager.
(s)
Attach proof of
Coaching Certificate to Coaches application; if information is not
available, AVMHA will assist in obtaining documents from BCAHA,
COACHES are encouraged to become certified within two (2) months of
registration.
(t)
Hold periodic
equipment checks throughout the season.
(u)
Be aware CHA, BCAHA
and association current equipment standards.
(v)
Ensure that all
players attending ice times under his control are duly registered with
AVMHA.
(w)
Ensure that the AVMHA
goaltender equipment (if applicable) is properly cared for as per
instruction from the Equipment Coordinator.
(x)
Maintain control over
his players at all times and not allow unsafe activities (includes
both on ice and off ice situations).
(y)
Ensure that all the
doors to the ice surface are closed and secure at all time while the
practice is in progress.
(z)
Report any areas of
concern with the ice or the dressing room to the Arena Attendant, the
Divisional Manager, and Risk Management Coordinator.
(aa)
Ensure that no player
goes on the ice until there is a Coach present.
(aa)
Ensure that players do
not go onto the ice until the Zamboni machine has left the ice surface
and the doors are completely closed. During games wait until motioned
by on-ice officials before entering ice.
(ab)
Ensure that either the
Coach or an Assistant Coach remain on the ice at the end of the
practice to move the goal nets for the Arena staff.
(ac)
Shake the hands of the
on-ice Officials prior to the start of each game.
(ad)
Ensure that all
players go immediately to the players bench if there is an on ice
injury.
(ae)
Not voice your opinion
to the Referee if you felt he did a poor job - instead, submit a
letter outlining your concerns and attach a copy of the game sheet to
the RIC.
(af)
Familiarize themselves
with the CHA, BCAHA, NIVHA and SVIHA rules, especially those regarding
penalties and suspensions. No penalties or suspension will be appealed
by this Association except under extenuating circumstances wherein the
assessed suspension is thought to be excessive. This will be extremely
rare and where there are automatic penalties involved, there will be
no appeals.
(ag)
Only suspend players
as per the discipline procedure.
(ah)
Familiarize themselves
with the NVIHA and SVIHA League Rules and Regulations and their team's
obligation to league play.
(ai)
Make allowance for
female players regarding dressing rooms.
(aj)
All Coaches must offer
the appropriate role model to his players. Coaches are expected to be
present at least fifteen (15) minutes before practice times and thirty
(30) minutes before house/league games begin.
(ak)
It is required that
all Coaches attend a Coach Level Clinic.
(al)
Shall act as a worthy
ambassador of the Association and the City of Port Alberni while
traveling.
(am)
HAVE A GOOD TIME!
SECTION 9
- REP TEAM COACHES
REP COACHES SHALL
1.
Apply and adhere to
the Coaches Code of Conduct
2.
Strive to accomplish
the aims and objectives of the AVMHA.
3.
Instruct the players
in the fundamentals of hockey as prescribed by a program determined by
the AVMHA.
4.
Provide appropriate
drills in the above to develop self-confidence in the players.
5.
Ensure that courtesy
is shown to all people his team interacts with.
6.
Shall ensure that
players are properly supervised until the last player leaves the
dressing room.
7.
Ensure his team
follows all rules and policies of the AVMHA, especially no smoking,
drinking, swearing, or drug usage.
8.
Make every effort to
attend Coaching clinics as provided by the AVMHA.
9.
Advise players and
parents of required protective equipment and ensure that the required
equipment is worn at all times.
10.
Utilize the ice time
allocated to him as effectively as possible.
11.
Be completely
responsible for Coaching, line changes, etc.
12.
Not smoke, drink, use
drugs or swear in the presence of fans, Coaches, players or officials
during games times.
13.
Refrain from yelling,
name calling and intimidation tactics which breed fear and low self
esteem.
14.
Not touch or handle
children in any way to inhibit their physical progress.
15.
Any Coach whose
conduct contravenes the AVMHA Policies will be dealt with by the
Discipline Committee.
16.
Report any serious
player behavior problems to the player's parents and the Division
Manager.
17.
Ensure there is an
adequate number of sweaters for his players and be responsible for
distributing team sweaters at the beginning of the season and
collecting and returning them to the Divisional Manager. Notify
Equipment Coordinator of any missing or damaged jerseys
18.
Attach proof of
Coaching Certificate to Coaches application; if information is not
available, AVMHA will assist in obtaining documents from BCAHA,
COACHES are encouraged to become certified within two (2) months of
registration.
19.
Be aware of current
equipment standards, i.e.: helmet and cage, neck guards, etc., and
ensure players wear same. Hold periodic equipment checks throughout
the season
20.
Ensure that all
players attending ice times under his control are duly registered with
AVMHA.
21.
Ensure that the AVMHA
goaltender equipment (if applicable) is properly cared for as per
instruction from the Equipment Coordinator.
22.
Maintain control over
his players at all times and not allow unsafe activities (includes
both on ice and off ice situations).
23.
Ensure that all the
doors to the ice surface are closed and secure at all time while the
practice is in progress.
24.
Report any areas of
concern with the ice or the dressing room to the Arena Attendant, the
Divisional Manager, and Risk Management Coordinator.
25.
Ensure that no player
goes on the ice until there is a Coach present.
26.
Ensure that players do
not go onto the ice until the Zamboni machine has left the ice surface
and the doors are completely closed.
27.
Ensure that either the
Coach or an Assistant Coach remain on the ice at the end of the
practice to move the goal nets for the Arena staff.
28.
Shake the hands of the
on-ice Officials prior to the start of each game.
29.
Ensure that all
players go immediately to the players bench if there is an on ice
injury.
30.
Not voice your opinion
to the Referee if you felt he did a poor job - instead, submit a
letter outlining your concerns and attach a copy of the game sheet to
the Referee.
31.
Familiarize themselves
with the CHA, BCAHA, NIVHA and SVIHA rules, especially those regarding
penalties and suspensions. No penalties or suspension will be appealed
by this Association except under extenuating circumstances wherein the
assessed suspension is thought to be excessive. This will be extremely
rare and where there are automatic penalties involved, there will be
no appeals.
32.
Only suspend players
as per the discipline procedure.
33.
Familiarize themselves
with the NVIHA and SVIHA League Rules and Regulations and their team's
obligation to league play.
34.
Make allowance for
female players regarding dressing rooms.
35.
All Coaches must offer
the appropriate role model to his players. Coaches are expected to be
present at least fifteen (15) minutes before practice times and thirty
(30) minutes before house/league games begin.
36.
At least one (1) Coach
of a carded rep team must be certified at intermediate level.
37.
Shall act as a worthy
ambassador of the Association and the City of Port Alberni while
traveling.
38.
HAVE A GOOD TIME!
SECTION 10
DISCIPLINE
DISCIPLINE COMMITTEE
(a)
Shall consist of the
President, who shall be the Chairman, 1st Vice President, head Referee
and two (2) other members appointed by the President, of which at
least three (3) members shall be required to attend each hearing.
(b)
This Committee should
consist of a mixture of male and female members, and they should
represent a wide range of divisions within the Association.
(c)
The Discipline
Committee shall be charged with the responsibility of receiving and
investigating written reports brought to them by the Executive
Committee, Coach Coordinator or Head Referee and shall forthwith
deliver its findings and appropriate discipline action to the
Executive and those persons directly affected by their decision.
(d)
The Discipline
Committee shall call a meeting within five (5) days of the
notification of a discipline problem.
(e)
The Discipline
Committee shall deliver its findings, to the appropriate parties,
within two (2) days of the hearing.
DISCIPLINE PROCEDURE
(a)
Discipline can be
applied by any official through the coach, however any suspension of
more than one ice time must be applied by the Discipline Committee.
(b)
Any incident to be
handled by the Discipline Committee must be in the form of a written
submission or official time sheet handed into the President within
seven (7) days of the alleged incident.
(c)
BCAHA suspensions are
minimum suspensions and may be added to by the Discipline Committee as
per the Discipline Guide.
(d)
All infractions during
a game or when the players are under the direct control of a Referee
will be dealt with as per BCAHA rules.
(e)
Committee will review
the incident and interview people if deemed necessary.
(f)
The Chairman will
communicate all actions taken by the Discipline Committee, to those
involved by telephone within forty-eight (48) hours and will follow up
in writing within seven (7) days.
(g)
The Secretary of the
Association shall be present at each meeting to record and file the
minutes.
(h)
All written records
other than the final decision of the Discipline Committee shall be
held in confidence on file and may be reviewed by the Discipline
Committee or the person the discipline applies to, in order to protect
the people involved.
(i)
Under no circumstances
will such documentation be copied or communicated in any way other
than what is required to further the appeals procedure.
RECOMMEND DISCIPLINE GUIDE
It should be noted
that the best discipline can be achieved through positive
reinforcement. This guide should be used only when positive avenues
have been exhausted.
Each offense shall be
dealt with on an individual basis and if necessary all
suspensions will be carried over from one season to the next and as a
paid member of the AVMHA.
First Level Offense:
a)
Horseplay
b)
Refusing to
participate
c)
Lateness or unexcused
absence (it is not mandatory for house players to attend every
practice)
d)
Messing up the
dressing room
e)
Swearing
f)
Other minor
transgressions
For the first level
offenses, it is expected that the Team Officials will deal with their
players using the theory of progressive discipline as a guiding
principle.
¨
First
offense - one period
¨
Second
offense - two periods
¨
Third
offense - game
Second Level Offense:
(a)
Fighting (off ice,
practices, dressing rooms)
(b)
Insubordination to
Coaching Staff
(c)
Harassment of Arena
Staff
(d)
Hindering others from
participating
(e)
Harassment of others
(f)
Other major
transgressions
¨
First offense: Dismissal from ice
and minimum suspension of the next three (3) ice times.
¨
Second
offense: Dismissal from ice and a minimum two (2) week suspension.
¨
Third
offense: Dismissal from ice and a minimum one (1) month suspension.
¨
Fourth
offense: Dismissal from ice and a minimum four (4) month suspension.
Third Level Offense:
A.)
Drugs/Alcohol:
Any player found with
drugs and/or alcohol on his/her possession or any player under the
influence of a drug or alcohol while participating in a AVMHA
sponsored event will be suspended from further play and practice as
follows:
¨
First
offense: Dismissal from ice and a fourteen (14) day suspension.
¨
Second offense: Dismissal from ice and a one (1) year suspension.
B.) Theft:
Any player proven to
have engaged in thievery while participating in an AVMHA sponsored
activity will be suspended as follows:
¨
First
offense: Dismissal from ice and a fourteen (14) day suspension.
¨
Second offense: Dismissal from ice and a one (1) year suspension.
Before
reinstatement the player must reimburse the owner the cost of the
stolen item(s) and offer a personal apology.
C.) Vandalism:
Other
illegal transgressions.
¨
First
offense: Dismissal from ice and a fourteen (14) day suspension.
¨
Second offense: Dismissal from ice and a suspension for the remainder
of the season.
The cost of any
damages done by Coaches, Team Officials, Players or Parents shall be
recovered from those involved. Any amounts outstanding by a Coach,
Team Official, Player or Parent may result in not being accepted as a
member the following season.
APPEALS PROCEDURE
The Appeal Committee shall
investigate any improprieties of process or new evidence to determine
if an appeal hearing is warranted
a)
The Appeals Committee
shall consist of the elected Officers of the Association.
b)
The duties of the
Appeal Committee shall be to hear appeals from decisions made by the
Discipline Committee as made under By-Law 6, Section 22.
The Secretary of the
Association shall be present at each meeting to record and file the
minutes.
Appeals Committee
a)
The Appeals Committee
may re-admit any team, player, team official, or referee or uphold, or
modify any decision made by the Discipline Committee under By-Law 6,
Section 22.
b)
Any team, player, team
official, or referee may appeal any decision of the Discipline
Committee.
c)
Any Appeal to the
Appeals Committee by the aggrieved party shall be in writing outlining
all particulars pertaining to the case and shall be delivered to the
Secretary of the Association with seven (7) days of being notified of
the decision of the Discipline Committee.
d)
The appeal shall de
dealt with by the Appeals Committee with seven (7) days of receiving
the written appeal
Executive Committee
a)
Any team, player or
referee may appeal the decision of the Appeals Committee to the
Executive Committee of the Association.
b)
Any appeal to the
Executive Committee by the aggrieved party shall be in writing outline
all particulars pertaining to the case and shall be delivered to the
Secretary of the Association with seven (7) days of being notified of
the decisions of the Appeals Committee
c)
The appeal will be
heard at the next Executive Meeting.
Complaint Procedure
A complaint about a
player, coach, manager or other team official must be forwarded in
writing to AVMHA executive.
RECOMMENDED DISCIPLINE
GUIDE FOR PARENTS AND SPECTATORS
A.)
Parents and spectators at AVMHA games and functions are responsible
for their own conduct. They must endeavor to NOT exhibit any
disorderly conduct before, during, or after any hockey games involving
Alberni Valley Minor Hockey Association Teams. Parents or spectators
may be ejected from any game by any On-Ice Official if they display
the following conduct:
1.) Uses obscene or
profane language or abusive gestures to ANY person on or off the ice
surface.
2.) Persists in
disrupting or showing repeated disrespect for any ruling of any
Official.
ANY PARENT OR
SPECTATOR WHO, AFTER ONE (1) WARNING BY AN OFF-ICE OR ON -ICE
OFFICIAL, PERSISTS IN ABUSIVE CONDUCT, THAT PERSON SHALL BE ORDERED TO
LEAVE THE ARENA PREMISES. THE GAME SHALL BE HALTED UNTIL SUCH TIME AS
THE PARENT OR SPECTATOR HAS COMPLETELY REMOVED THEMSELVES FROM THE
BUILDING.
B.) Where a parent has
been ejected from a game for abusive conduct, the On-Ice or Off-Ice
Official shall report said incident to the Executive Committee and
Discipline Committee, who may then assess further penalties to the
parent or spectator.
C.) If a referee is
unable to determine or identify the person or persons responsible for
the use of abusive, profane, or obscene language a bench minor penalty
shall be assessed against the home team.
D.) Offenses covering
the abuse of On-Ice or Off-Ice Officials by any parent or spectator of
an AVMHA event may result in the following recommended penalties to
that person or persons as recommended by the Discipline Committee:
First Offense
- Game ejection and removal from the Arena with a report sent to the
Executive Committee and the Discipline Committee. The Discipline
Committee shall rule on the incident. Minimum one (1) game - Maximum
three (3) months involving all AVMHA teams.
Second Offense
- Game ejection and removal from the Arena and prohibited to attend
any game for a minimum of three (3) months - maximum two (2) years
involving all AVMHA teams.
E.) First offenses
will be erased from parent or spectator records after two (2) calendar
years, at the request of the individual.
F.) The above rules
and regulations do not preclude any rules or regulations as laid out
by law or the City of Port Alberni, but are meant to enhance the
responsibility of all parents and spectators attending Minor Hockey
events.
RECOMMENDED DISCIPLINE GUIDE FOR TEAM OFFICIALS
Team Officials
(Coaches, Assistant Coaches, Trainers, and Managers) shall be
responsible for supervising and controlling the conduct of their
players before, during and after each game. Failure by Team Officials
to control the conduct of their players before, during or after each
game (i.e. dressing room vandalism, bench brawls, lobby and parking
lot altercations, etc.) may result in suspension and/or other
disciplinary action to the player(s) and Team Official(s) responsible.
In addition, the cost of any damages shall be paid by those involved.
SECTION 11
- OFFICIATING
OFFICIALS
(a)
Referees will
officiate games at least one (1) division lower than the division they
would normally play in. In cases where the Referee is not a registered
player, he will officiate at least one (1) division lower than he
would play in if he were a registered player.
(b)
In PeeWee Rep Division
and higher, the most qualified Officials available at the time will be
used.
(c)
Only carded officials
will be used as per BCAHA/CHA rules and regulations.
REFEREE AND LINESMEN
(a)
Wear proper attire at
games - black slacks, Cooperall pants or sweat pants - no jeans
allowed.
(b)
Ensure the game
commences at the time scheduled.
(c)
Partake in the
training program.
(d)
Enforce the rules and
regulations of the game as set by the CHA, BCAHA, NVIHA, SVIMHA and
AVMHA.
(e)
Show proper respect
toward players, coaches, volunteers and Arena staff.
(f)
Work to the best of
their ability perfecting the skills of officiating.
(g)
Assist players to
understand the rules of hockey.
(h)
Report all misconduct
penalties (ten minute, game, gross and match) to the Head Referee.
(i)
Report all gross
misconducts and match penalties to the District Director.
(j)
Not, at any time,
touch a player unless there is an altercation.
(k)
Not swear, smoke, or
remove official equipment while on the ice surface or where they are
visible to fans, coaches or players.
(l)
Report any problems or
concerns to the Head Referee (RIC).
(m)
Receive payment for
officiating - Referee/Linesmen fees shall be decided by the Executive
Committee of the current year.
(n)
Act as a worthy
ambassador for the Association and the City of Port Alberni while
traveling.
(o)
Be proficient at
skating
SECTION 12
- ICE RENTAL
ICE ALLOCATION
Each of the teams in a
division is to receive an equal opportunity for equal ice time or
barring that, then:
(a)
All available out of
town games of a specific division are to be equally shared among
teams.
(b)
Extra ice time, if
available, should be provided but not at the expense of the other
teams. No practice times or host game times are to be canceled to
provide this extra ice time except for tournaments, Winter Games Zone
Camps, NVIHA and SVIHA League Playoffs, and Provincial playoffs are
not deemed as extra Ice and possible other user group swaps &
functions.
(c)
If possible, one (1)
tournament for each division shall be hosted yearly, all of the
players playing in the AVMHA in the appropriate division are to
participate.
(d)
Request for ice time
will be made by the Association at the City of Port Alberni Annual Ice
Users Meeting.
(e)
To identify the dates
for the various annual tournaments as early as possible in the season.
(f)
In the event that an
annual divisional tournament is canceled, the ice allocated will be
returned to the Ice Scheduler for reallocation.
RENTING OUT OF TOWN
ICE FOR PRACTICES/GAMES
A.)
Any team or division
renting ice at any venue other than the City of Port Alberni Community
Arena must rent it under the name of AVMHA. The Divisional Manager,
who will notify the Executive Committee.
B.) The ice must be
rented under the name of AVMHA in order for the BCAHA Mutual Aid
Insurance and the CHA Liability Insurance to be in effect.
C.) The
team or division renting the ice time will be responsible for:
1.)
Securing such ice
time.
2.)
Payment for such ice
time.
3.)
Supplying
transportation for players to and from the venue.
4.)
Securing certified
Referees for any games - this list must be given to the Head Referee
for approval.
5.)
Payment for referees.
6.)
Any costs to repair
any damages to the venue caused by any of the participants at these
practices and/or games.
D.) These practices
and/or games must not disrupt any regularly scheduled games for the
players and/or team involved.
E.) In the event that
AVMHA cannot supply home ice for scheduled events such as NVIMHA and
SVIMHA League Games, and/or Playoffs, Zone Playoffs, B.C. Winter Games
Zone Camps (male/female), they may rent ice at an out of town venue.
AVMHA will be responsible for the following:
1.)
To secure such ice
time.
2.)
Payment for ice time.
3.)
Secure certified
referees for games.
4.)
Payment for referees
SECTION
13 - TEAM/DIVISION STRUCTURE
TEAM DIVISIONS
(a)
Division designation
shall be in accordance with designations used by CHA as follows:
Female, Midget, Bantam, PeeWee, Atom, Novice, Mites and Initiation
Program.
(b)
Age per division, as
of December 31, for AVMHA will be as per Section 2(P.) - Registration
Rules.
(c)
The divisions may be
further designated and subdivided as follows: Mites - House; Novice -
House; Atom - House; Atom Rep; PeeWee - House and Carded Rep; Bantam -
House and Carded Rep; Midget - House and Carded Rep; Female - House
and Carded Rep.
(d)
The selection of
players for each division may be determined by the Divisional Managers
and/or in conjunction with the Coach and Coach Coordinator, based on
age as well as skill level.
(e)
A division shall
consist of all teams in a particular age group - i.e. Atom Division is
Atom house; PeeWee Division is PeeWee House and Rep., etc.
HOUSE TEAMS
(a)
The optimum number of
players on a house team is sixteen (16). This paragraph will not be
applicable when only one (1) team forms a division and does not allow
the turning away or cutting of any player from Minor Hockey to
accommodate the intent of this clause.
(b)
Team structure will be
determined by the number of registered players per Division, not to
exceed 19 players per team.
(c)
Obligations to Island
Leagues will be considered in determining the number of teams per
Division.
(d)
No tiering in House
Division.
(e)
No players can be
rostered on more than 1 team as per BCAHA and CHA rules, female
players are an exception to this rule.
(f)
Players shall be
assigned to teams by the Division Manager and Coaches using the AVMHA
Policy.
(g)
The Divisional
Manager, Coach Coordinator & 3rd Vice President may make a
recommendation to the Executive Committee to prevent an abundance of
skill to any one team.
(h)
There shall be a
minimum of one (1) Coach and one (1) Assistant Coach on each team.
(i)
Any player not
registered with AVMHA will not participate with any AVMHA team. Any
AVMHA Official in any capacity shall assure himself of a player's
registration before placing such a player in any game or practice. If
this is contravened, the Official shall be suspended pending a hearing
by the Discipline Committee. A penalty of thirty (30) calendar days or
more shall be rendered for the first offense. Additional offenses may
result in a penalty of no less than one (1) calendar year from the
date of the second infraction.
REP TEAMS
(a)
All players registered
with the AVMHA are eligible to try out for a Rep Team subject to
payment of tryout fee as established by AVMHA Executive Committee.
(b)
Rep Team coaches will
be selected as per AVMHA Constitution.
(c)
The tryouts shall be
organized in such a manner that all players will be given the
opportunity to demonstrate their skating skills, hockey skills and
desire through practice drills.
(d)
Evaluation will take
place over a minimum of two (2) practices with progressive cuts
starting after the second ice time.
(e)
The number of players
on a Rep Team are to be finalized by the end of tiering.
(f)
Application forms will
be required to be completed by any person wishing the job of Head
Coach, Assistant coach, or Manager.
(g)
The basic criteria for
being selected to a Rep Team shall be a demonstrated ability,
commitment and attitude. Each quality is given equal weight.
(h)
All Rep Team players,
Atom through Midget adhere to the following dress code: Dark Pants;
dress slacks or cords, shirt, tie and independent team jacket with
AVMHA approved colors and logo” No jeans or hats.
(i)
All Rep Team Coaching
Staff adhere to the following dress code: Dress Pants, Shirt and Tie.
No Jeans, hats, tracksuits or shorts.
(j)
Teams are encouraged
to purchase all necessary team item locally. All out of town
purchases must be approved by AVMHA.
(k)
Use of affiliated
players will be permitted as per AVMHA guidelines.
SECTION 14
– PLAYER MOVEMENT
MOVEMENT OF PLAYERS
UPWARDS
(a)
Requests for movement
of players upward must be made in writing. Movement is conditional of
AVMHA executive approval.
(b)
Once a decision has
been made as to where the player is going, it is up to the Divisional
Manager receiving the player to phone the parents with information
such as: Team, Coach, practice/game schedule.
(c)
The receiving
Divisional Manager then informs the Coach within their division of the
new player and when the new player is expected. Divisional Managers
should try to make the first encounter a practice time, and should
attend to welcome the parent and player, do introductions and make
sure a uniform is available.
(d)
Receiving Divisional
managers must use judgement as to where new players are to go in their
own division.
MOVEMENT OF PLAYERS
BETWEEN DIVISIONS
(a)
Should a player,
parent, or Coach request that a player be moved from a team and placed
in a division where his skill level will be compatible, the parent
must make such a request in writing to the Executive Committee. NO
EXCEPTIONS.
MOVEMENT ON REP TEAMS
(b)
Movement of players on
carded teams shall be governed by the current CHA and BCAHA Rules.
(c)
Should a player and/or
parent request that a player be moved from the Rep Team to a House
Team, such a request must be in writing to the Executive Committee.
(d)
If a carded player
moves from a Rep Team to a House Team, he must ensure his card is
released. He must never just assume his card is released when he
leaves the Rep Team. The player is ineligible to play on a House team
until he has been released.
(e)
In the event any house
player is invited to participate with the Rep Team in any way, the Rep
Team Manager will advise the Divisional Manager and the House Team
Coach.
(f)
Priority will be given
to the Rep Team if the player is required for a game.
SECTION 15
– TOURNAMENTS
HOSTING TOURNAMENTS
(a)
AVMHA shall pay all
home tournament sanction fees and ensure all tournaments are
sanctioned with the BCAHA.
(b)
All players playing in
the appropriate division may be permitted to play.
(c)
Tournament sponsors
shall be set by the Tournament Chairperson.
(d)
The Host Division of
any tournament shall be responsible for all costs including ice
rentals and Referees. It is recommended that the entry fees be set to
cover the ice and Referee fees.
(e)
Entry fees are to be
forwarded to the Tournament Chairperson.
(f)
Before out of town
teams from a lower or higher division are invited to an AVMHA
Tournament, a comparable team from Port Alberni will be invited first.
(g)
AVMHA will attempt to
host a tournament in each division each year.
(h)
House Divisions must
adhere to Associations policy on trophies and revenue
(i)
All purchases must be
local unless approved by AVMHA.
(j)
All funds raised from
tournaments are reverted to AVMHA for year banquet tickets for kids,
coaches and managers.
OUT OF TOWN
TOURNAMENTS
(a)
All teams shall enter
tournaments appropriate to their caliber and division.
(b)
All teams shall be
responsible for the entry fees to any tournament they attend.
(c)
All players in the
appropriate division shall have the opportunity to play in out of town
tournaments each season.
(d)
At the Divisional
Meetings, at the start of the season, each Coach will draw a number
out of a hat to determine the order of entry to out of town
tournaments. The Divisional Manager will make a list of that order and
each Coach will be given a copy.
(e)
When the Divisional
Manager is informed of a request (by mail/fax/telephone/word of mouth)
for a team(s) to participate in a tournament, the first team on the
list will be asked if they want to attend. (Response time may vary
from a few hours to a few days). If the Coach declines the invitation,
his team's name will go to the bottom of the list and the next team
will be asked. If a Coach declines an invitation twice, his team's
name will be treated as having accepted and step (F.) Applies.
(f)
Once a team accepts a
tournament, their name is taken off the list.
(g)
If more requests for
tournaments are received than the number of teams in a division, and
each team has had the opportunity to attend a tournament, the
Divisional Manager will redraw the team's names, making up a new list
(giving a copy to the Coaches).
(h)
The list in (G.) Will
be handled the same way, with any team refusing a tournament dropping
to the bottom the list.
(i)
AVMHA treasurer must
draw up all cheques for out of town tournaments. All funds must be in
possession of the AVMHA treasurer prior to the cheque being written to
the tournaments hosting association.
SECTION 16
- SPONSORSHIP
TEAM SPONSORSHIP
(a)
New sponsors should be
solicited each year.
(b)
A waiting list will be
maintained by the Special Events Coordinator
(c)
Prior to the next
AVMHA seasons. The Special Events Coordinator will contact all
current sponsors are to verify renewal of their sponsorship for the
following season.
(d)
Sponsors have until
June30 to verify continued sponsorship.
(e)
If notification to
continue sponsorship is not received by the expiry date the Special
Events Coordinator will contact the Sponsor to confirm cancellation.
(f)
Should the current
sponsor not wish to continue their support another sponsor on the
waiting list will be approached.
(g)
Sponsorship fees will
be set by the current Executive committee. House and Rep may vary.
All rates to be approved by AVMHA
(h)
No Sponsors shall be
solicited by anyone other than the Special Events Coordinator.
(i)
Rep Team and House
Team Sponsors should NOT be solicited for further funds during the
season.
(j)
Sponsorship monies for
house teams go to the AVMHA general revenue account. Rep Team
sponsorship monies go to the Rep team accounts.
SECTION 17
- FUND RAISING
Any team and/or division wishing to fund raise must
adhere to the fund raising policy.
House team requests for fundraising must be made in writing and
submitted to AVMHA for approval. Request must include what the funds
are to be used for and method of fundraising.
FUND RAISING
GUIDELINES
From time to time,
parents and players will be expected to help to meet Team and
Association expenses through fund raising efforts.
All teams and
participants have a responsibility to project a positive image of the
team, our Association and Minor Hockey. At all times; the public image
of the AVMHA membership conduct and appearance must be above reproach.
a)
Direct public support
can be requested through activities such as candy sales, car washes,
50/50 draws, etc., provided that they are in good taste. Alcoholic
beverages may not be used as prizes. Raffles are not a preferred
method of fundraising.
b)
The AVMHA Executive
can approve an Association TAG DAY. This will be coordinated at the
Executive level and advised through the Divisional Managers to all
teams who should participate. Specific written policies will be
developed regarding the selection of locations, provision of cans and
tags and reporting requirements. All players are expected to
participate in Tag Day. Exception to Rep Teams if they have
previously scheduled games. AVMHA may request a donation in lieu of
participation.
c)
All fund raising
programs must be included in the team budgets and approved by the
Executive Committee. All these programs must be well supervised and
controlled.
d)
Fund raising programs
should be carried out within our Association boundaries.
e)
All plans for team
fund raising must be discussed and approved at a Team Parent meeting.
f)
Team management is
responsible for ensuring that Association guidelines and Municipal
By-Laws are followed.
g)
The Attorney General
of B.C. issues licenses for ticket lotteries, games of chance and
agricultural fairs or exhibitions. There is an application that must
be filled out and a fee will be charged. Each team and/or division
will be responsible for filling out this application and paying the
appropriate fee. Contact AVMHA administrator.
h)
At the end of the
season, each team and/or division must submit a detailed financial
statement to the Treasurer showing how the funds were dispersed and
showing the balance in the team and/or division account.
Rep
Teams may plan, budget and fund raise only for the following purposes
included:
¨
Tournament team registration fees.
¨
Team
hockey socks, one away and one home set.
¨
The cost
of one hotel/motel room, meals, gas & ferries (1 vehicle only) for
coaching staff at an away tournament or road game, if they are not
parents of players on the team.
¨
Costs
for end of the year banquet.
¨
Other
team expenses such as faxes, phone calls and correspondence.
¨
Team
jackets
¨
Team
Meals.
House
Teams may plan, budget and fund raise only for the following purposes
included:
¨
Tournament team registration fees.
(1 tournament /team only)
¨
Team
hockey socks, one home set.
Fund
raising for any other items not mentioned above must be approved by
the AVMHA Executive Committee.
All funds raised on
behalf of the AVMHA, whether for a particular team or for the
Association as a whole, are the sole property of the AVMHA. Funds
raised by a particular team shall be used for the purpose for which
they are raised, i.e. Provincial Championships, Tournaments, etc. In
the event that the team cannot attend the function they were fund
raising for, the unused funds will be retained in the AVMHA account.
These funds will revert back to the AVMHA.
All funds raised by
house teams must go to Division Managers who will then turn funds over
to the AVMHA treasurer to be held in that Divisions account. All
surplus funds at year-end revert to the AVMHA general revenue.
SECTION 18
- CONTROL OF CASH REVENUES
AVMHA, a non-profit
organization under the British Columbia law, is staffed by volunteers.
Although we pay our Referees, no member or participant may receive a
personal use benefit, cash or otherwise, without the written consent
of the Executive.
THE BEST WAY TO
PROTECT PERSONAL INTEGRITY IS TO ALWAYS OPERATE IN AN OPEN AND WELL
DOCUMENTED MANNER.
Uniform procedures for
the control of all cash revenues and collections should be followed by
all organizers associated in any way with Minor Hockey activities. It
is therefore appropriate and necessary to expect the following:
(a)
Association Account
should have monthly statements provided, with cheques returned. All
funds, statements and cancelled cheques as well as receipts, invoices
and other financial records are to be held by Association Treasurer.
These documents should be kept safely and be made available upon
request by the Association President, Treasurer, or the Finance
Committee.
(b)
Teams and Divisions
are not allowed to maintain separate bank accounts.
(c)
All Divisions must
maintain financial records as per the AVMHA Treasurers instructions.
(d)
All cash transaction
should be evidenced by a receipt in writing.
(e)
The Finance Committee
can review the financial records of any team. The team records must be
provided to the Association Treasurer within seven days of request,
verbal or written request.
SECTION 19
- CLINICS
Each year the AVMHA
through the Coach Coordinator and Head Referee holds clinics for
parents, Coaches and Referees. These clinics are coordinated through
the office of the Hockey Development Coordinator of the BCAHA. AVMHA
will cover registration costs for those members wishing to attend
approved clinics, such as the NCCP and NRCP Programs, provided that
person is a paid member of AVMHA and the clinic is held in our
District. AVMHA encourages all those who wish to attend these clinics
to make every attempt to participate those in which AVMHA is hosting.
Any person wishing to attend an out of town clinic must apply through
the Executive Committee. It will be at the discretion of the current
Executive Committee as to what portion of the cost to attend such a
clinic that the Association will cover.
Available Clinics:
(a)
CHA National Coaches
Certification Program - NCCP.
(b)
CHA National Referees
Certification Program - NRCP.
(c)
BCAHA Checking Clinic.
(d)
CHA Initiation program
Instructors Clinic.
(e)
Hockey Trainers Safety
Program - NTSP.
Any
Coordinator of a local clinic shall:
(a)
Submit clinic request
form.
(b)
Provide facilities for
the lecture.
(c)
Provide the necessary
audio-visual equipment needed.
(d)
Arrange for the
necessary ice time for on-ice sessions.
(e)
Arrange publicity for
the clinic both before and after.
